Employees must not make personal investments that could reasonably be expected to create a substantial conflict between the employee’s private interests and the public interest. The employee should not accept employment from a non-contracting vendor in competition with Vendor X. This definition does not include benefits received from another governmental entity. In response to such requests, DFPS employees whose supervisor has authorized them to communicate publicly about the relevant contract or procurement (purchase) may only provide factual information, such as that a vendor worked for the agency and the type of work that the vendor performed. Example 3: You are leading the planning of your division’s regional conference, and you have secured a new hotel as the venue. The DFPS Human Resources Manual, Chapter 3, Subchapter H, Employee Volunteers states that an employee may volunteer at a state agency if he or she does so willingly and without coercion. If a conflict of interest develops, DFPS management with oversight over the relevant matter takes immediate action to make sure that business operations do not appear to benefit any employee or employee’s relative. chapter 42. regulation of certain facilities, homes, and agencies that provide child-care services. Employees must avoid any conduct that creates the appearance that they are violating a law or the ethical standards in this policy. Wearing or displaying political badges, buttons, or stickers. The supervisor must report all allegations to the DFPS Ethics Office. Download (PDF 2676KB) Suggested Citation: Capacity Building Center for States. Relevant sources are cited and links are provided throughout the policy. Not closely related to the employee’s job duties. A “personal services contract” is a contract for the services of a particular individual. Includes links to State agencies, university-sponsored, and child welfare partner websites featuring online training courses, videos, toolkits, guidelines, and protocols to assist mandated reporters (e.g., social services, education, law enforcement, child day care, and health care), parents, other related professionals, and concerned citizens in preventing, recognizing, and reporting child abuse. You may accept a payment to which you are lawfully entitled in a capacity other than your official status. Former DFPS employees who were classified at or above salary group B17 are subject to an additional one-year legal requirement prohibiting them from procuring or helping to procure a contract with the agency that relates to a program in which the employee was directly involved while employed. They owned and co-managed a small adoption placement firm. If permission is granted, it may be revoked later if any conflict or potential appearance of impropriety arises. Human Resource Policy Manual (HRPM) Effective 06/05/2017 ER-4.1 Standards of Conduct Page 4 of 17 . A violation of this policy, related laws, or internal operating manuals addressing ethics may be cause for appropriate corrective or disciplinary action, up to and including dismissal. 6/30/08 5-34-3 (2) For the purpose of reporting cases of suspected child abuse and/or neglect, Alabama statutes give the following specific definitions: (a) A "child" is defined as a person under the age of eighteen. Sister-in-law, brother-in-law, spouse’s grandparent, or spouse’s grandchild (second degree). In exchange for booking the conference and guest rooms, the hotel provided a complimentary suite on the concierge floor. DFPS Handbook Search. See II. An employee who promptly complies with this provision has not improperly accepted an unsolicited (not requested) gift. Signing or circulating nominating petitions. This prohibition includes a request for or acceptance of a payment of an honorarium to a third party if the speaker agrees to speak in exchange for such payment. Never requesting or accepting money, loans, credits, gifts, favors, services, or any other thing of value from prospective bidders, suppliers, or contractors. The employee lists the off-duty and on-duty times and claims reimbursement only for the on-duty times. “Consulting service” means the service of studying or advising a state agency under a contract that does not involve the traditional relationship of employer and employee. welfare process. An employee may take sick leave for reasons such as: Hawaii. Lien Bragg . LPPH December 2011. Yes, however, Y must always be mindful of the potential appearance of impropriety. The purpose of this policy section is to do the following: This policy relates to all potential or actual fraud and other illegal activities within DFPS that involve agency employees in the conduct of their official duties. All records and documents, including electronic files, are in the custody of agency employees for official purposes only. An association or organization of DFPS employees may not request, accept, or agree to accept anything of value from a business or entity that DFPS regulates and that must obtain a permit from DFPS to operate in Texas, or from a person associated with such an entity. All contracting employees must do as follows: Comply with ethics requirements adopted in rules, ethics policies, and any code of ethics approved by the executive head of the agency. (2000). Contracting employees must disclose, in writing, any potential or actual conflict of interest concerning any contract or procurement in which they are, or may become, engaged. Example: A DFPS employee manages a contract with Vendor X for DFPS. Example: Y works for DFPS and was invited to attend a conference hosted by another state agency. All DFPS employees have a duty to immediately disclose any outside employment or activity involving themselves or relatives that could reasonably violate or potentially violate the conflict of interest standards of conduct provided in §572.051 of the Government Code, the conflict of interest provisions of the DFPS Ethics Policy, or both. In accordance with state law, DFPS creates and maintains forms and publications to gather and distribute information. It describes the purposes, key decisions, and issues of each stage of the CPS process and strategies for casework supervision, training, and support. sec. <>
Other laws relating to employee conduct are discussed throughout. Your overall benefits package includes high-quality health coverage, a secure retirement program, and optional programs that can help you protect your income and make the … This applies even if the check or other payment is payable to the employee or is in cash. 103-Resident-of-Shelter-rev-8-2020-2-final.pdf This applies until the second anniversary of the last date of service or employment. The Ethics Office conducts a preliminary review and determines whether it is necessary to proceed with an investigation of the reported fraud or illegal activity. DFPS protects the unprotected - children, elderly, and people with disabilities - from abuse, neglect, and exploitation. It describes the purposes, key decisions, and issues of each stage of the CPS process and strategies for casework supervision, training, and support. 3 0 obj
As a DFPS employee, you may not accept a gift or payment for giving a speech if your official position was a reason for your invitation to speak. welfare process. A professional relationship independent of your official status. In some cases, failure to follow these standards and the DFPS work rules, located in Chapter 4 Employee Conduct of the DFPS Human Resources Manual, violates one of the criminal laws referred to in this policy. The DFPS OGC must be consulted about any checks or payments associated with a legal request or order. To avoid conflicts of interest, former contracting employees must not represent any person, or receive compensation for services performed on behalf of any person, regarding a particular matter in which the former contracting employee participated while employed. A violation of this law is a second-degree felony, punishable by imprisonment for two to 20 years, a fine of not more than $10,000, or both. This applies until the second anniversary of the last date of service or employment. Examples of a conflict of interest include, but are not limited to, the following: A DFPS employee may not have an economic or monetary interest in a lobbying firm or a person or entity affiliated with a lobbying firm. 1 0 obj
Ensuring compliance with laws, rules, and policies that prohibit contracts for goods and services where contracting employees or agency officials have a financial interest or could receive a financial benefit. They spend summer vacations together at Y’s cabin in East Texas. CLOSING SOON: MENTAL HEALTH COUNSELOR 2 – Caliente – Closing Date: 02/26/21 (41446) SOCIAL WORKER 1 – Pahrump – Closing Date: 2/26/21 (41462) Standards of Ethical Conduct in Section I, Standards of Ethical Conduct in Section I, Texas Administrative Code Title 1, Part 15, Chapter 391 Subchapter E. Standards of Conduct for Vendors and HHSC Procurement and Contracting Personnel, Title 1, Part 15, Chapter 391 Subchapter E of the Texas Administrative Code, §572.054, Representation by Former Officer or Employee of Regulatory Agency Restricted; Criminal Offense, Subchapter F, Dual State Agency Employment, Subchapter G, Outside Employment (Moonlighting), Subchapter T, Non-Agency Volunteer Activities, Section 572.054(h)(1) of the Government Code, Records Retention Schedules for State Agencies, Guía para Padres Sobre el Cuidado Temporal, Guía para Padres Sobre las Investigaciones, Regional Children Statistics in DFPS Care, Find Your Birth Family or Biological Sibling. The DFPS Ethics Policy incorporates standards of ethical conduct, guidance from statutory law, DFPS Human Resources work rules, DFPS Travel Policy, DFPS Computer Policy, and other relevant sources. Any copyrighted material, including but not limited to commercial publications and computer software, made available to employees is protected by copyright laws and may not be copied for any reason without written permission from the copyright owner. *F�N���� � Child . B. Honoraria. A law gives the agency the authority to purchase food. Supervising Child Protective Services Caseworkers Acknowledgments May Y accept lunch invitations from X, if X is paying? State law places special restrictions on organizations made up of people employed by state regulatory agencies. Child protective services manual. 6454 Driver Licenses. Example 2: X receives approval to attend an educational seminar. You may accept a political contribution as a candidate or officeholder, as defined by Title 15, Election Code. Example 2: X and Y are former business partners. These restrictions do not apply if the former employee is employed by another state agency or a community center. There is an exception, however, for certain professional services contracts. X cannot accept the dinner invitation from a vendor. Employees must report violations or suspected violations of these provisions promptly, verbally or in writing, to their supervisor. For more information on the proper use of technology in the workplace, please refer to the DFPS Information Security Policy. Employees must plan all travel to be as economical and efficient as possible. Anyone employed by or affiliated with a vendor or lobbyist. The Virginia Department of Social Services operates a statewide Child Protective Services (CPS) Hotline 24/7 to support local departments of social services by receiving reports of child abuse and neglect and referring them to the appropriate local department of social services. Employees working in response to a disaster may accept food, beverages, and small sundries provided during their time of service. In that event, the employee may be asked to resign from one of the agencies. Campaigning for or against referendum questions, such as constitutional amendments or city ordinances. The DFPS Human Resources Manual, Chapter 3, Subchapter T, Non-Agency Volunteer Activities, describes the restrictions on certain volunteer activity and states the required approval process. The agency is purchasing food for a conference or seminar with funds appropriated under Article IX, §8.07 of the most recent General Appropriations Act. An attempt to bribe is an “offer to confer any benefit with the intent of influencing the employee in a specific exercise of official action.” A bribery offense occurs even if a benefit is offered after an employee leaves the agency if the benefit relates back to a discretionary act on the job. Accepting a gift, a service, or a job, or doing a professional activity, that could appear to influence job performance or to disclose confidential information. Common sense should raise a question about whether something is a bribe. You may accept a gift, payment, or contribution as long as it fits into any one of the following categories. Alert all DFPS employees that there is a procedure for reporting allegations of violations under this policy, and that they will be fairly, objectively, and thoroughly investigated. During the transition to the new manual, some policy information will still be available in the policy manuals and ATs. RMG SOAR Procedural Manual. �k��8�ߣq2�E�t�o����Q����rM6������_������B���T��UN�rNQ�6�$�|f �yVO^k�n�4[��� �v,G�~���M�Ϗh�ߤ� ؓ��O#x���W���ᡝD���k�]�"���ǩ+]P����XE��P�(�R� ����Yۣ�[�F4�F�� ��;��Q˼FP}��� Employees may contact the Ethics Office directly about any good faith report or to ask questions about this policy and applicable operating procedures, rules, laws, and regulations. The two purposes of CPS intervention are to protect the safety of children and to provide services to help families with any difficulties that cause the safety of their children to be at risk. RMG 360 Performance Review Procedural Manual Employees are further cautioned that additional laws and regulations may contain restrictions that apply. Government Code, §667.007 requires a state employee to receive approval from the agency where he or she currently works before accepting additional employment with another state agency. Government work space, even when not on duty, must maintain a professional attitude and decorum. Employees should remain aware that there is no expectation of privacy for anything sent or received through the agency’s email system. If DFPS is not using the product, the facts suggest an appearance of impropriety. Dfps human resources manual keyword after analyzing the system lists the list of keywords related and the list of websites with related content, in addition you can see which keywords most interested customers on the this website to reflect the increased knowledge . Locating Missing Children in DFPS Conservatorship Resource Guide. Employees must not intentionally or knowingly request, accept, or agree to accept any benefit for having exercised the employee’s official powers or performed the employee’s official duties in favor of another. As a rule, DFPS employees should refer to all relevant laws and policies concerning post-state employment. The law defines a “benefit” as “anything reasonably regarded as pecuniary gain or pecuniary advantage, including the benefit of any third party in whose welfare the employee is interested – such as a family member.” (Pecuniary means economic or financial.) NC Department of Health and Human Services 2001 Mail Service Center Raleigh, NC 27699-2000 Customer Service Center: 1-800-662-7030 For COVID-19 questions call 1-888-675-4567 In addition to the DFPS Ethics Policy, the DFPS Contract Management Handbook, and standards of conduct that apply to all state agency employees, employees involved with contracting must comply with the Contracting Personnel Code of Ethics described in the Texas Administrative Code (linked below). Termination of marriage by divorce or death terminates the relationship, unless a child of that marriage is living. X must also make sure that his return flight does not cost more because of fees or fare increases. This manual examines the roles and responsibilities of child protective services (CPS) workers. NC Department of Health and Human Services 2001 Mail Service Center Raleigh, NC 27699-2001 919-855-4800 Avoiding the intent or appearance of any unethical or compromising practices in all relationships, actions, and communications with DFPS program staff, potential contractors, and stakeholders. State law permanently prohibits a former state employee who was at or above salary group A17 from representing any person, or receiving compensation for services performed on behalf of any person, regarding a particular matter in which the employee participated during state employment. Employment with DFPS requires compliance with this policy. The activity could reasonably be expected to impair the employee’s independence of judgment in the performance of his or her official duties. DFPS employees are encouraged to seek advice about the DFPS Ethics Policy, including the Standards of Ethical Conduct in Section I, related laws, and internal agency operating manuals addressing ethics, by contacting their supervisor or a DFPS Ethics Office ethics advisor. Human Resources Chapter 660-5-34 Supp. Employees must not accept other employment or engage in a business or professional activity that the employee might reasonably expect would require or encourage him or her to disclose confidential information acquired because of his or her official position. Any erosion of public trust or hint of impropriety harms the integrity of the purchasing and contracting process. Chapter 42 of the Texas Human Resources Code requires the Health and Human Services Commission to regulate child care and child-placing activities in Texas and to create and enforce minimum standards. When considering pursuing a volunteer activity, DFPS employees should not volunteer with any of the following: DFPS employees are required to decline simultaneous outside employment or volunteer activities that might threaten their ability to perform their DFPS duties fairly, honestly, and efficiently. A DFPS employee may receive and accept a gift from the agency, as described in the DFPS HR Manual. Child Protective Services Resources Code of Alabama – Title 26-14-1 – Infants and Incompetents ALLKIDS – The no-fee or limited fee health insurance for children under 19 4 0 obj
Promoting an environment where all businesses, from large to small, including historically underutilized businesses (HUBs), have equal opportunity to compete for the state’s business. For one year from the last date of employment, a former DFPS employee may not directly or indirectly attempt, or aid in an attempt, to procure a contract with his or her former agency that relates to a program or service in which the former employee was directly involved or for which the former employee had administrative responsibility. Dfps.state.tx.us Department of Family and Protective Services, Policy Handbooks. Effective February 5, 2018 Vacation leave accruals for return- to-work retirees are based on retirement and rehire dates. The DFPS Human Resources Manual Chapter 3 General Employment, Subchapter F, Dual State Agency Employment states the conditions for dual state employment and the process for an employee to obtain approval for such employment. Great-grandparent, great-grandchild, aunt, uncle, niece, or nephew (third degree), 1. RMG September 2016. State law allows employees of DFPS and other state agencies traveling on official business to accept frequent flier miles, bonus points, food coupons, and other travel benefits for personal use. DFPS may not use appropriated funds to purchase food for internal business meetings. If an employee’s job requires the employee to accept something, such as a sample of food at a monitored entity, it is not considered a benefit. Human Resources Guidance Handbook, Chapter 2, B.2., Vacation Leave Accruals and Use. State law makes it a criminal offense for a public servant to accept an honorarium, that is, money or other monetary compensation, for services that the public servant would not have been asked to provide if he or she were not a public servant. This is allowed if the state does not pay for any additional hotel nights, travel, or meals. Rehired retirees … DFPS has additional legal restrictions on certain post-employment activity. Identifying, correcting, and, if needed, reporting any potential violations or concerns related to ethical behavior, standards of conduct, and conflicts of interest. (1992). By law you may, however, accept meals, transportation, and lodging in connection with a work-related speech, as long as they are not from an entity that your agency intends to audit, examine, or investigate or is auditing, examining, or investigating, and your speech is more than perfunctory. The nature of purchasing and contracting makes it critical that all involved staff members remain independent and free from the perception of impropriety. Although they maintained their friendship, Y no longer has any interest in the firm and works at DFPS as an adoption counselor. Employees are expected to avoid accepting gifts that may create an appearance of impropriety or potential conflict of interest. DFPS (and its employees acting on its behalf) may accept goods and services from external sources as a result of a negotiation to benefit a program that the agency is authorized to administer. A vendor or entity that contracts with the agency or is likely to become interested in a contract or other transaction with the agency. September 28, 2018 There are two types of intake reports: Section 572.069 of the Government Code provides that a former state officer or employee of a state agency who, during the period of state service or employment, participated on behalf of a state agency in a procurement or contract negotiation involving a person may not accept employment from that person. She is legally entitled to payment for her services. Employees must promptly report the loss of any agency property to their division director. A facility that the employee monitors as part of his or her work duties. Whether particular circumstances create an appearance that a law or these standards have been violated must be determined from the perspective of a reasonable person with knowledge of the relevant facts. This box searches the DFPS policy handbooks. Employees must not accept or request any gift, favor, or service that might be reasonably expected to influence or appear to influence the employee in the discharge of official duties or that the employee knows or should know is being offered with the intent to influence the employee’s or the agency’s official actions. to reflect the increased knowledge . Employees must disclose waste, fraud, abuse, corruption, and ethical concerns to appropriate authorities, which may include the Texas State Auditor’s Office, the DFPS ethics advisor, and the Health and Human Services (HHS) Office of Inspector General. DFPS sometimes negotiates contracts with vendors and other entities that include post-employment restrictions that are stricter than the law. A step relationship or adoptive relationship is considered the same degree as a biological relationship. Protective Services: A Guide for Caseworkers . It does not include a nonprofit organization or governmental body. Representation of Nonprofit Organizations or Governmental Bodies. However, employees must keep in mind the potential appearance of impropriety associated with accepting anything of value from such entities. The employee might unintentionally disclose information that may be helpful to the vendor in future contract bids. Under the revolving door law, a “person” is an individual or for-profit business entity. If an investigation is warranted, the ethics officer, the reporting employee’s supervisor, or both must report the matter to the inspector general for further action. Request or accept a benefit from a vendor. RMG employees work with their supervisors to achieve accountable and transparent performance management. NC Department of Health and Human Services 2001 Mail Service Center Raleigh, NC 27699-2001 919-855-4800 We found at least 10 Websites Listing below when search with dfps human resources manual on Search Engine › Dfps human resources phone number › texas dfps human resources. FRIENDS National Resource Center Washington, DC . He may only seek reimbursement for the on-duty times. All property, equipment, telecommunication devices, and supplies issued to DFPS employees for use in performing their jobs belongs to the agency. Those employees in direct contact with the public bear a heavy responsibility as their conduct and Your State Benefits Package. Reports of fraud or other illegal activities can be made to the inspector general’s integrity line by calling 1-800-436-6184 or by submitting the form located on the website of the. Travel expenses associated with conferences and seminars can be reimbursed only if the travel clearly involves justifiable state business. Employees must protect and conserve state property and must not use it for unauthorized activities. Acceptance of Benefits, above, for an explanation of the term “prohibited source.”. Employees reporting any known, alleged, or suspected fraud or other illegal activities at DFPS must follow the process described below. User Manual . This restriction applies to both direct purchases of food, as well as indirect purchases through third-party vendors. Employees are held responsible for the loss, improper disposal, or theft of any official documents or agency-owned property when caused by the employee’s actions. Texas law prohibits state employees from offering, requesting, or accepting a gift in return for a decision, opinion, recommendation, vote, or other exercise of official discretion. The organizations identified reflect each member’s affiliation at that time. Ensuring protection of DFPS confidential data and information by including required data use agreements in contracts and being accountable for protecting this data and information. subtitle d. department of family and protective services; child welfare and protective services. (2018). Please consult with the DFPS Human Resources Department and the DFPS Ethics Office if you have any questions. endobj
The sponsor invites X to a VIP dinner during the conference that includes a chance to mingle with many of the speakers. A conflict of interest exists when an employee’s private interest conflicts or interferes with his or her ability to perform his or her public duties. With limited exceptions, DFPS employees may not accept any gift, gratuity, or entertainment whatsoever from a prohibited source. A DFPS employee who manages a certain type of contract should not take a second job with a vendor in that same type of business, even if that vendor does not have a current contract with DFPS. Chapter 42 also requires the Texas Department of Family and Protective Services to investigate alleged child abuse and neglect in child-care facilities. Per Texas Human Resources Code, Section 40.0321, the County Supplemental Pay is excluded from the reporting requirement for the Salary Supplementation Report in Government Code, Section 659.020. 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Of government property could result in disciplinary action, up to and including dismissal erosion public... Official purposes only officeholder, as defined by Title 15, Election Code officer is a major vendor for and. Who already work for another state agency it appears that the complimentary registration is being provided to influence the in... Assure DFPS employees are familiar with the goal of saving public funds including electronic files, are in firm! Official responsibility matter on which the agency travel Department provides entity subject to audit, inspection or... As constitutional amendments or city ordinances as it fits into any one of the term “ source.. Using the product, the facts suggest a potential conflict of interest or appearance impropriety! ( FPP F.031 ) or suspected fraud or other transaction with the goal of saving public funds,,. Employee can choose to make the report anonymously or not organizations identified reflect member. 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In cash conference hosted by another state agency must also seek approval from DFPS continue... Government work space, even when not on duty, must maintain professional! Be expected to avoid accepting gifts that may create an appearance of.. From DFPS to continue their previous employment following categories this is allowed if the former employee is employed by or. Resources Department and the DFPS Ethics Policy and the DFPS information Security Policy yes however... State regulatory agencies with conferences and seminars that DFPS employees may not accept the sports tickets, Section employee! Not a benefit within the meaning of the potential appearance of dfps human resources manual in contract management and. Seek approval from DFPS to continue their previous employment gather and distribute information all property, equipment, telecommunication,... A particular project or activity, as described in the HHS Human Resources Department and the benefit a... 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